REQUESTS FOR PROPOSALS: Plowing, Sanding & Shoveling and Lawn Care Maintenance:Requests for Proposals – Deadline Tuesday 9/4/2018
Plowing & Shoveling Services: October 15, 2018 – May 15, 2020
Lawn Care Services; November 1, 2018 – October 31, 2020
The Town of Huntington, VT is soliciting proposals for two (2) contracts for the Town. Contractors may bid on one or both proposals. A walk-through may be scheduled, by appointment only, to view the property beforehand if so desired.
1. Seasonal Plowing, Sanding & Shoveling Contract for Services as listed below:
a) Town Office
a. Front parking lot
b. Handicapped walkway
c. Walkway & steps to lower entrance
d. Lower driveway (between Town Office and Fire Station buildings)
b) Fire Station
a. Front area from garage doors to roadway
b. Side parking area
c. Walkways to front and side entrances
c) Town Hall
a. Front parking area
b. Handicapped ramp and porch
Areas must be plowed or shoveled between the hours of 7:30 am and 9:30 pm with accumulation not to exceed 3”. Icy areas are to be treated with sand or salt as needed to keep surfaces safe for vehicles and pedestrians. Contractors are expected to use their own labor, tools, equipment, fuel, supplies and materials. Contract services and pricing are effective from October 15, 2018 through May 15, 2020.
2. Municipal Lawn Care Services for Lawn Care Services as listed below:
a) Town Office
b) Fire Station
c) Town Garage/Recreation Field
d) Town Hall
e) Lower Village Pavilion Green (at intersection of Main Road & East Street)
These areas are to be maintained (including lawns and gardens), raked, mowed, trimmed, weed wacked, leaf removal, and tree/brush pruned as needed on an on-going basis from November 1, 2018 through October 2020. Contract work will include spring and autumn clean-up. Mulch will not be crowned around tree trunks, but will be tapered down leaving the base of the tree nearly free of mulch. Eco-friendly alternatives to Roundup or other pesticides will be used. Contractors are expected to use their own labor, tools, equipment, fuel, supplies, and materials. Contractors should include an hourly rate in the event that any additional work is needed over and above normal maintenance and as requested by the Town Administrator. Contract services and pricing are effective from November 1, 2018 through October 31, 2020.
Requirements / Notations
Bids should include the following:
o Bidder name, address, email, phone number
o List of similar work bidder has successfully completed
o Minimum of 3 reference people (name, email and/or phone number)
All bids are due to the Town Administrator by 8 a.m. on Tuesday, September 4, 2018 either in person or mail to the Town Office (4930 Main Road) or by email (email@example.com). In the event you want to be sure that the Town has received your bid, please check with the Town Administrator (434-4779).
The Town reserves the right to award bids to the contractor whose bid is deemed to be in the best interest of the Town or to reject any or all bids.
All contactors must submit proof of insurance in the minimum amount of $1,000,000 naming the Town of Huntington as an additional insured. Additional proof of insurance shall include auto coverage, workers compensation, and employer’s liability insurance.
Contractors will not smoke on Town property and will refrain from using or being under the influence of alcohol or drugs while on Town property.
Contractors will report any damage to facilities or grounds. Prior to the repair of any damage to Town property, the contractor will provide the Town Administrator with a cost estimate and receive advance approval for additional work from the Town Administrator.
Invoicing and payment shall be done on a monthly basis.
SPECIAL TOWN ADMINSITRATION NEWS
Emergency Resources Available During Power Outages: If hazardous winter weather knocks out your power, we are ready to open the doors of the Town’s emergency shelter located at the Community Church of Huntington’s annex (4910 Main Road – next to the Town Office).
Whether you’d just like a warm and friendly place to hang out during the day, want to read, play some games or visit with neighbors, use our WiFi, kitchen or shower facilities, need a place to sleep, or want to fill up your buckets with clean water, we’re here to help. If the door to the annex isn’t already open, just stop by the Town Office or give one of the shelter coordinators a call and we’ll be happy to get you set up
When winter storms hit, it would be great if you could check to make sure your neighbors are okay – and please help spread the word about this community resource to those who may not know it’s available. Thank you.
Please call one of Huntington’s Emergency Shelter Coordinators to learn more or to find out how you can help. Here’s to a cozy and safe winter for all Huntington residents!
- Barbara Elliott (Daytime phone: 802-434-4779; Evening & Weekend phone: 434-5754; Address: 36 Carse Road)
- Donna Lewis (Home phone: 802-434-3155; Address: 97 Trapp Road)
- Larry Detweiler (Cell phone: 802-989-2679; Address: 5095 Main Road)
GENERAL TOWN ADMINISTRATION INFORMAITON
The Town Administrator’s primary role is to assist the Selectboard with the day to day management of the business of the Town.
The key areas of focus are:
- Legislative (matters regarding local ordinances, regulations and policies)
- Administrative (preparing and overseeing the Town budget; municipal grant writing and administration; overseeing matters related to personnel, facilities and property)
- Quasi-judicial (handling issues related to local ordinances and litigation involving the Town)
In this capacity, the Town Administrator acts as the point of contact between the Selectboard and other Town committees, boards, commissions and departments as well as with external partners including county, state, regional and federal agencies and organizations.
The Town Administrator provides administrative, fiscal and organizational assistance to support the work of Town officials, appointees, employees and volunteers. The Payroll and Accounts Payable Clerk processes all invoices and payroll activities, working closely with the Town Adminsitrator, Town Treasurer, Road Foreman, other’s who are submitting invoices for payment and with the Town’s vendors.
Town Administrator: Barbara Elliott
Payroll and Accounts Payable Clerk: Mary Keller-Butler
Office Hours: Monday through Thursday (8:00 am – 5:00 pm) Fridays by appointment
Phone: 802-434-4779 – office; 802-350-6710 – emergency beeper
Email: townhunt -at- gmavt -dot- net
Applications and Permits: